Data readiness
AI is only as good, and as safe, as the data it can reach. We find files that are shared too widely, label what’s sensitive and clear out what’s out of date, so AI tools give accurate answers and nothing private.
Over years, files get shared with “everyone” for convenience, teams create sites and then move on, and links are sent outside the organisation and never removed. That’s usually harmless until an AI tool can search everything a person can open, and quickly surfaces a salary spreadsheet or a safeguarding note.
Data readiness is the foundation of a safe rollout. It also makes AI more useful, because answers come from current, accurate documents.
What changes for you
- Sensitive files are seen only by the people who need them.
- AI answers come from the current version of a document, not an old copy.
- Site owners know what they’re responsible for, and you get regular reports on new risks.
What we tidy up
Oversharing
Sites, folders and links open to everyone, or to people outside your organisation, found and fixed.
Sensitivity labels
Simple labels such as Public, Internal and Confidential, applied to what matters most.
Old and duplicate content
Out-of-date files archived, so AI doesn’t answer from last year’s price list.
Site ownership
Every SharePoint site and Team given an owner who reviews who has access.
Search quality
Key documents made easy to find, which improves AI answers and everyday search alike.
Ongoing checks
Regular reports on new oversharing, so the clean-up stays clean.
Common questions
How long does a data clean-up take?
Will people lose access to files they need?
Start with a readiness assessment.
We look at how you work, what your data looks like and where AI would save the most time. You get a scored report and a plan in plain English, whatever you decide next.